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Finance

Payment Follow-Up Orchestrator

Chase overdue invoices without the spreadsheet anxiety

Recover stuck cash without the manual chase. The orchestrator reads your billing source of truth, drafts personalized follow-ups calibrated by days-overdue, and loops in your account manager via Slack — turning a half-day collections sprint into a 5-minute review-and-send.

Best forAgencyDTCProfessional ServicesSaaSStudios
Agents1 required
Duration5-10 minutes (review) + dispatch

How it runs

Multi-agent orchestration — here's the flow, step by step.

01

Phase 1 — Input source clarification: ask user to pick Google Sheet URL, Airtable base, or pasted CSV. Auto-map columns. Confirm before proceeding.

02

Phase 2 — Filter clarification: confirm overdue threshold (default 7d), amount floor, status filter, optional allow/deny lists.

03

Phase 3 — Output channel clarification: multi-select Gmail drafts, Slack channel post, Slack DM, or internal-only.

04

Phase 4 — Read + classify: compute days_overdue per row, bucket by tier, apply filters, present Classification Summary.

05

Phase 5 — Stage: draft per-client Gmail follow-ups with tier-calibrated tone, stage Slack digest, gate behind explicit "send" confirmation.

06

Phase 6 — Dispatch on confirm: send Gmail, post Slack, DM account manager. Emit Result Card.

Required Agents

1
  • payment-followup-orchestrator

Connections

Required

google

Optional

slackairtable

What it does

  • multi-source input (Google Sheets / Airtable / pasted CSV)
  • fuzzy column auto-mapping
  • days-overdue tier-based tone calibration (gentle / firm / escalation)
  • multi-channel output (Gmail drafts + Slack channel + Slack DM)
  • runtime customization of every channel — no hardcoded paths
  • explicit confirmation gate before any outbound send
  • staged Gmail drafts preserved in user inbox even if confirmation skipped

Example prompt

Read this Google Sheet of AR invoices, find anyone overdue more than 7 days, draft Gmail follow-ups for each, and post a digest to #ar-followups. Stage everything for my review before sending.

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