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ClickUp Stale Task Rescue

Clean the workspace before it becomes noise.

Keeps ClickUp useful by converting stale tasks into explicit owner actions instead of silent backlog clutter.

Best forConsultingMarketing AgencyProfessional ServicesSaaS
Agents7 required
Duration3-5 minutes

Identifies tasks with old activity, overdue dates, unclear owners, or stuck statuses, then recommends a cleanup action and draft comment for each high-priority item.

How it runs

Multi-agent orchestration — here's the flow, step by step.

01

Call verslay_recall to retrieve prior stale-task audit results and rescue action history from memory. Then call clickup-workspace-orchestrator to fetch all tasks across the configured spaces with no status update in the last N days (configurable threshold, default 7 days). Pull task detail: name, assignee, last-modified timestamp, status, priority, due date, and last comment. Store raw stale-task list as Phase 1 output.

pm scanner
02

Consume Phase 1 stale-task list. Classify each stale task by decay severity: 'critical' (overdue + high priority + no activity > 14 days), 'at-risk' (due within 7 days + no update > 5 days), and 'drifting' (no due date + no update > 10 days). Compute per-member stale-task concentration to identify assignees with systemic inactivity. Produce a severity-classified stale-task register.

data analyst
02

In parallel with data-analyst, call verslay_web_search and verslay_news_search targeting 'task hygiene best practices project management' and 'reducing task abandonment in agile teams'. Call verslay_reddit_search on r/projectmanagement and r/productivity for community-sourced stale-task rescue heuristics. Pass rescue framework recommendations to Phase 3.

web researcher
03

Consume Phase 2 severity-classified register. For each 'critical' and 'at-risk' task, pull the full comment thread to identify the last known blocker or decision point. Check whether any stale tasks belong to completed epics (candidate for closure). Propose a rescue action for each task: re-assign, re-date, close as obsolete, or escalate to manager. Produce enriched rescue action list.

clickup workspace orchestrator
04

Consume Phase 3 rescue action list and Phase 2 severity register. Call verslay_chart_create to build a stale-task aging histogram (days-since-update distribution) and a per-member stale-task concentration bar chart. Format the rescue report with three action tables: 'Escalate Now', 'Re-date and Reassign', and 'Close as Obsolete'.

report formatter
05

Consume Phase 4 rescue report and charts. Write a stale-task rescue brief: severity summary, top three assignees with stale-task concentration, recommended escalations with owner names, and a list of tasks proposed for closure. Call verslay_memorize to store the stale-task audit results and rescue actions in memory.

executive briefing writer
05

Receive the stale-task rescue brief from executive-briefing-writer. Post to the configured Slack channel or email the relevant managers. Confirm delivery and log send timestamp.

distributor

Required Agents

7
  • pm-scanner
  • data-analyst
  • web-researcher
  • clickup-workspace-orchestrator
  • report-formatter
  • executive-briefing-writer
  • distributor

Connections

Required

clickup

What it does

  • Stale task detection
  • Overdue task grouping
  • Cleanup recommendation
  • Owner comment drafts
  • Priority ranking

Example prompt

Find stale ClickUp tasks older than 14 days. Recommend which to close, reassign, split, or escalate, and draft owner comments.

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